School of Music Concert and Recital Programs Guide: Faculty, Guest, and Ensemble Programs
Program Creation Timeline
| Four weeks before performance | Three weeks before | Two weeks before | One week before |
| Event contact receives email from program creator requesting program information. | Program information is due to program creator. Initial draft is produced. | Draft is provided to event contact for proofing. Edits are incorporated to produce finalized program. | Program is submitted to UI Printing and School of Music Recordings Archive for digital publishing. |
Elements of the Program
Cover
Covers for all School of Music programs are standardized and include the following elements:
- University of Iowa School of Music wordmark
- Splash image
- Type of recital/concert
- Name of performer(s) or ensemble(s)
- Date, time, and location of performance
Works List
For each work, please provide the following information:
- Title of work/movements
- Include instrumentation, op. or other catalog no. (e.g, K. for Mozart), and key, as available/relevant.
- Distinct titles, like Rite of Spring or Lincolnshire Posy, should be italicized.
- Form titles, like Concerto for flute K. 314 in D major, should NOT be italicized.
- Movement titles in non-English should be italicized. Movement titles in English and Latin are NOT italicized.
- Composer
- Include the full name of composer.
- Include the birth and death dates for the composer, as appropriate. For living composers, provide their birth date in the following format (b. YYYY)
- Arrangers/Transciptionists, etc.
- Include the full name of the arranger or transcriber, if possible. This information can be harder to track down.
- Include the birth and death dates for the arranger or transcriber, as appropriate and when possible.
- Soloists, conductors, narrators, etc.
- For personnel who should be singled out in relation to the performance of a work on the program, please provide their full name and their role/instrument/voice. For example, Katie Buehner, flute.
Program Notes
Program notes are not required. If included in a program, you will need to secure permission to reprint copyrighted notes, find rights-free notes, or locally author new notes. Provide the author's name/source for each note.
Bios
Bios are not required.
Faculty biographies may be included in programs, up to 1500 characters/roughly 300 words in length. The biography must be submitted using the Faculty Short Bios for Concert and Recital Programs form.
The program coordinator will issue a call for new bios and bio updates at the start of the Fall and Spring semesters.
Personnel Lists
Short personnel lists (chamber, jazz) should have the name followed by the instrument or voice.
Example: William Menefield, piano
Long personnel lists (band, orchestra, choirs) should list the names under a heading for instrument or voice in alphabetical order. Section leaders/first chair should be placed at the top of the list, with a symbol that relates to a key placed at the end of the personnel list. Please proof lists before sending - we want to avoid spelling student's names incorrectly, and the program creator is reliant upon the program to provide the correct spelling.
Example:
Violin
Leopold La Fosse*
Allen Ohmes
Charles Treger
*concertmaster
Text and Translations
All works with sung text, including those with English texts, must have the original text and if needed, an English translation included in the program. Please provide the original text and a translation that is public domain, created in-house, or licensed for use. If you need assistance with finding a translation, please contact the Music Library.
