Skip to main content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.
What is Processing?
Archivists call the work of appraising, preserving, arranging and describing new collections processing. Processing a collection makes it available to users.
- Determining the historical value or significance of a group of records. Evaluating what material will be added to the archives.
- Adding materials to an archives collection. Involves a gift agreement with the donor and the legal transfer of custody.
- Organizing a collection into series, boxes, and folders.
- Writing the finding aid--a guide to the collection and an overview of the collection materials.
- Conservation treatments or digitizing for materials that are fragile or at-risk.
What is a Finding Aid?
A document that describes an archival collection and helps guide users through how to use the collection.
Parts of a Finding Aid
- Title, abstract dates span, origin.
Access and use:
- Copyright status, other permission restrictions
Subjects & Related Names:
- People or organizations represented in the collection.
- Background information on the individual or group represented in the collection materials.
- an overall description of the collection, including its length, date span and a summary of each series
- List of series, boxes, and folders