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University of Iowa

University Libraries

NIH Public Access Policy: Manage Your Publications

The NIH Public Access Policy ensures that the public has access to the published results of NIH funded research.

Using NCBI's My Bibliography to Manage Your Publications

PIs must use the NCBI My Bibliography tool to track publications and related grants, rather than entering them manually through eRA Commons. My Bibliography is part of the My NCBI toolbox in PubMed. Current eRA Commons users can link their eRA Commons account to My Bibliography.

Detailed instructions for using My Bibliography can be found here.

My Bibliography Highlights

  • To go directly to My Bibliography through PubMed, click on Log In in the upper right corner, and then log into My NCBI using your HawkID and password. Click on your username (where it previously said Log In) and select Publications. 
    • If you are not prompted to log in with your HawkID, click More Login Options and type Iowa in the search box.  The HawkID prompt will appear after you click University of Iowa. 
    • NIH grants are managed through eRA Commons.  Your eRA Commons account and your My Bibliography account should be linked (there will be an "eRA linked account" button at the top of the page).  If they are not, click your username in the upper right corner and choose Account Settings, where you can see your linked accounts and add additional ones.
  • Click the plus icon next to Actions to add citations. Articles listed in PubMed can easily be added to My Bibliography by searching for author, title, publication date, journal, grant number, and PMID. Publications not in PubMed can be added manually or from a file in RIS format.  RIS files can be generated from EndNote or other citation management tools. 
  • My Bibliography allows you to track the Public Access Policy compliance status of your articles.  When you are signed in with your eRA Commons username, you will see a dollar sign ($) icon next to View, in the area above your bibliography.  Clicking it will show you the compliance status of each article.  You will be able to associate missing grants with articles, when necessary.