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Hardin Library for the Health Sciences

NIH Public Access Policy: Submit the article

The NIH Public Access Policy ensures that the public has access to the published results of NIH funded research.

Publisher submits article or manuscript

If your article is published in a journal that submits articles to PubMed Central, no further action is needed to comply.

Some publishers, such as Elsevier, will submit your manuscript to PubMed Central.  However, the PI must still approve the submission and the final web version of the manuscript.

Submit the final peer-reviewed manuscript yourself

NIH has very good web tutorials for principal investigators and non-PI submitters.

Both PIs and non-PIs can submit manuscripts. If a non-PI submits the manuscript, the PI must approve the submission. In all cases, the PI must review the web version of the manuscript.

Use the NIH Manuscript Submission (NIHMS) system to look up grant numbers and submit manuscripts.

Ask the library to submit your final peer-reviewed manuscript

The Hardin Library for the Health Sciences will submit your manuscript to NIHMS in compliance with the NIH Public Access Policy on your behalf as a third-party submitter. For us to submit your manuscript we will need the following information and materials to

  • PI Author name and email
  • Title of the journal
  • Title of the manuscript
  • Grant number (full alpha numeric number)
  • Manuscript files (Word, Excel, PowerPoint, TIFF, JPEG, PDF, etc)
  • Supplemental data or images associated with the manuscript
  • Embargo period as specified by publisher and any other known publisher instructions

Once the manuscript has been submitted to NIHMS by the Hardin Library, NIHMS will send an email to the PI confirming the receipt of the manuscript and include a link to the submission for final approval. Manuscripts will not be posted to PMC without final approval from the PI.

Library Liaison

Janna Lawrence's picture
Janna Lawrence
I am Deputy Director of Hardin Library and also serve as Hardin's collection management librarian. Other areas of interest include scholarly communication and evidence-based practice.
Hardin Library for the Health Sciences