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#LibGuides at The University of Iowa Libraries: LibCal

A guide for LibGuides authors

My Scheduler

Contact LIB-IT-HELP@LIST.UIOWA.EDU to get an account

Go to

Click Admin Sign In to login
Click on My Scheduler in the orange bar
Click on Appointment Scheduler Settings tab
Most settings can be left as-is but is recommended to add some text to the Appointment Instructions/Description box

Click an available time (in green) to schedule an appointment. If you are unable to find a time that works, send me an e-mail message and I'll see if I can find a time. Thanks, Lola the Librarian

Click on the My Appointments tab
Click on Set up My Availability Times
Note: You can enter Availability Times up to 6 months in advance.

In LibGuides:
To add the “Schedule Appointment” button to your LibGuides profile login to LibGuides
Click on Edit My Account
Go to the Customize Profile Box tab

Click the check box next to the “Embed LibCal Appt. Scheduler Widget

View in Outlook
To access your available/appointment times from Outlook click on the Widget/Embed Code tab and copy one of the URLs under iCal Subscription. In Outlook go to Open Calendar / From Internet and enter the URL.  You can view your regular and LibCal calendars side by side and also slide My Scheduler appointments into your calendar.


Instructions for AUTHORIZED staff to add entries to the LibCal Events Calendar on the Libraries' home page.

  • Go to
  • Click Admin Sign In to login
  • Click on CALENDARS in the orange bar
  • Click on Events (ID 2233)
  • Click on a date where you want to add an event or click on +Add New Event
  • You can enter a one-time or repeating event
  • Enter the time or select "All day"
  • Title - this is what will display on the home page (required)
  • Description - the description will display on the individual pages (optional). 
  • Enter a Location and  Branch, if applicable. Otherwise select No Location / No 
  • Event Organizer will display on the individual pages so if there isn't an applicable name you can use something generic like "Main Library" or "Hardin Reference Staff".  Contact LIB-IT-HELP@LIST.UIOWA.EDU to have additional names added to this list.
  • Category - since all events will display on the home page adding a category is not necessary at this time.
  • Select a color based on location. Note: the color only displays on the large calendar

       #1 - General (no location)
       #2 - Hardin
       #3 - Business
       #4 - Engineering
       #5 - Sciences
       #6 - Art
       #7 - Learning Commons
       #8 - Main
       #9 - Special Collections
       #10 - Music
       #11 - IWA
       #12 - Other
  • Registration - registration can be handled in a variety of ways. Contact Linda @ LIB-IT-HELP@LIST.UIOWA.EDU for advice.

Additional information can be found on the Springshare LibCal site:

This is the form that staff need to complete to have an event added to the calendar:

Contact LIB-IT-HELP@LIST.UIOWA.EDU to get a LibCal account