Naming your files consistently has two advantages: versioning and organizing. Versioning allows you to create drafts in case you wish to return to earlier instances of your work. Organizing permits you to easily find what you are working on. To accrue these advantages, follow this file naming convention:
To maximize this system, open your previous day’s project, immediately save it under the new day’s date, and begin working. Following this file naming convention will organize your projects alphabetically by title and then version.
Follow the same file naming procedure for notes taken in the archive as those taken over the course of library research. However, while conducting archival research you should add an additional step--scanning the items you review. If you are allowed to scan documents, follow the following procedure to take and organize your scans:
Then how you organize the files depends on how many scans you take. Options include:
If you are conducting archival research at a number of institutions, amend your file names accordingly:
Archivists advise backing up your content in three places:
Triple saving may seem like a hassle, but it is better than starting over from scratch. Create a schedule and stick to it. A common one is daily backups to your local machine and the cloud and semester backups to offside hard drives.
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