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The University of Iowa Libraries

The University of Iowa Libraries


Citation Management Programs: EndNote Desktop

This guide contains information about different resources to use when you need to manage citations.

What is EndNote Desktop?

EndNote Desktop is a client-based bibliographic management software program for organizing and formatting citations for publication.

References in EndNote libraries can be synchronized between desktop and laptop computers, the online library, and an iPad using EndNote Sync. EndNote Sync requires use of an EndNote Basic (EndNote Online) account.

See EndNote's Training Guide and YouTube Channel Tutorials.

Training and Support

If you have any questions or need assistance with EndNote Desktop, please Ask a Librarian or use the links below.

How to get EndNote Desktop?

Please note that EndNote Desktop is available for free to faculty, staff, and graduate students only. Undergraduates will need to use EndNote Basic, purchase EndNote from the University Bookstore, or choose another citation management program.

Care and Feeding of Your Healthy EndNote Library

  • EndNote libraries are made up of two parts: the .enl file and the .data folder. These two parts must be kept together, both are needed for the library to work correctly.

  • EndNote libraries should be kept on your computer's hard drive. Storing and editing libraries on a network drive can lead to corruption and performance issues.

  • EndNote libraries should never be stored in cloud-syncing folders such as DropBox, OneDrive, Box, SugarSync, etc. Syncing folders corrupt EndNote libraries over time.

  • Uninstall your previous version of EndNote before installing a new version.

  • When adding new references to your library, confirm that the reference looks good in the style you use most frequently. Make any necessary corrections to your references as you add items to your library.

  • Check for duplicates regularly. Remove duplicates as they are discovered. It is important to have only one reference for each item in your library.

  • References in EndNote libraries can be synchronized between desktop and laptop computers, the online library, and an iPad using EndNote Sync.

  • Complete EndNote libraries can be shared with other EndNote X7 or X8 users through EndNote Sync and Library Sharing.

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Ask a Librarian

Librarians are available to help you with your questions. Please don't hesitate to contact us with any questions you might have regarding citation styles, citation management, etc.

Use the chat box below, contact your subject specialist librarian or Ask a Librarian for more options.

Frequently Asked Questions

Known Issues

4/24/2017: Max iCloud users: EndNote libraries are corrupted when they are backed up to iCloud. Solution: move your EN library (including both the .enl and .data folders) to a new folder in your Home folder.

2/8/2017: EndNote Online Search error: "Host refused connection"

If you receive the following error message: "Host refused connection at TCP level", you need to make changes to your settings. Here are some instructions.